Prophesy Transportation Solutions Inc, an Accellos company, has released a case study of motor carrier and brokerage Spartan Logistics LLC. This profile details the efficiencies gained through the use of Prophesy DispatchSeries software for trucking.
Based in San Juan TX, Spartan Logistics is a for-hire carrier and brokerage that hauls a range of freight including refrigerated and frozen goods on short and long hauls throughout the United States, Canada, and Mexico. The company routinely handles complex logistics processes, transferring freight between plants, ports, and warehouses.
Company owner David Aleman was general manager of a large national transportation and logistics company when, in July 2007, he set out on his own to found Spartan Logistics. He decided right away to look for a powerful software system to run his daily operations. Via the Internet, he gathered information on several systems, ultimately identifying Prophesy Transportation Solutions as his most promising option.
Aleman reviewed the Prophesy DispatchSeries software one-on-one with Prophesy national sales manager Kevin Pasternack. Given his limited funds, Aleman was happy to learn about Prophesy’s “building block” approach to software. “It was great to know I could add only the exact features I needed at the time,” said Aleman.
Initially, he invested in the basic Prophesy Dispatch with integration to his existing QuickBooks accounting software, along with modules for fuel tax reporting, commercial mileage and routing, driver management, and fuel card importing. To keep tabs on his important assets, he purchased Prophesy’s web-based GPS truck tracking system.
Aleman received the software at his office and installed it on his network server and 10 workstations without help from outside technical consultants. At the same time, he received phone-based software training at the University of Prophesy, learning the ins and outs of his new system during multiple sessions with a Prophesy instructor.
He has continued to build upon his Prophesy software suite, now using the GPS-enabled TrackerDispatch to track his trucks and transmit load data directly to and from drivers, as well as the GlobalWave GPS trailer tracking interface and Prophesy’s brokerage module. He has added several user licenses to accommodate his workforce and has gained enhanced data speed and stability with Prophesy’s SQL database upgrade. One particularly opportune addition for Aleman is Prophesy FuelLogic, which allows him to optimize fuel purchases for his vehicles.
Thanks to Prophesy VisiFreight, Spartan customers now can view the status of their shipments from any web browser. With Prophesy Document Imaging, Spartan personnel are able to scan and store all important documentation and make it immediately available to their customers on demand.
After two years in business using Prophesy software, Spartan Logistics has not slowed down one bit. From an initial 10 trucks, Aleman now runs a fleet of 41 and plans to purchase five more vehicles in the short term. To manage his fleet, he is reviewing Prophesy FleetTrax to track complex preventive maintenance schedules and necessary repairs. But of all the advantages gained by using Prophesy software, the most gratifying to Aleman is that he can spend less time worrying about kinks in running his business, and more time giving his customers hands-on attention.
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